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Stakeholder Analysis

CHANGE LOG

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All the change logs will be kept up with all through the change the board interaction with the overall venture action log by every one of the gatherings associated with the change the executive’s endorsement and execution process.

APPROVALS

Signature: Venkatesh miryanam Date: Aug 31, 2022
Print Name: Venkatesh miryanam    
Title: Eco-friendly Summer in Saugatuck, Michigan    
Role: Project member    

 

 

 

Project Plan: Execution, Monitoring, and Control

In the project life cycle, the executing phase is where products, services or results of the project will be created. The project moves to the executing phase with the completion of the project planning. This is where creation of products takes place. Marketing deliverables will be created in this phase. The project team often increases in size at this point as more team members get involved to produce required deliverables of the project. In most projects, more team members are needed as there is a lot of work being completed in the executing phase. This is often the longest phase with more resources and cost associated with it.

There are several steps to be followed in the executing phase. The first step is to perform activities of the schedule. The project schedule should be monitored and reviewed to ensure all the activities are completed in a timely manner. The project work should be as close as possible to the schedule. The timings and duration of the activities may vary from the schedule due to unexpected delays in resources. There is a possibility that the project leader may shorten the timing of the project to be on schedule. There are several approaches to reduce the time span of the project such as process improvement, overlapping activities, additional resources, and outsourcing parts of the project. Reducing the project scope can also be done in consultation with key stakeholders and sponsors.

Producing the deliverables is the key output in the execution phase. The project scope document and quality management plan should be consulted throughout the execution phase to achieve desired level of quality. Each project deliverable should be produced as described in these documents.

Monitoring the budget is one of the important activities in monitoring and controlling the project. It should be actively and carefully monitored throughout the lifecycle of the project. The generated costs should be compared to the detailed budget that was produced in the planning phase. Costs may vary due to many factors like unexpected issues, longer work times, price changes for resource material. Comparing the planned cost with the actual cost is the key idea behind monitoring the budget of the project by making required adjustments.

Monitoring the risk is another important aspect in project planning. The level of risks may increase or decrease as the project proceeds in the cycle. The risk register should be monitored to add new risks and determine changes to the impact and probability. It is necessary to ensure that the risk response plans, and contingency plans are performed as required and if there are any actions that should be taken.

Controlling the project work in parallel with monitoring. Communicating the status of the project to all involved individuals is as important as monitoring any alerts or risks. There should be a proper communication management plan and updates should be made from time to time.

In the mentioned project, the project leader or the project manager is responsible for meeting demands of the customers and execution of the project. The project manager should have a proper schedule of the project which includes all the activities and services to be completed in the lifecycle of the project. The leader should have a well derived risk management and contingency plan to identify any issues and should be able to communicate with their team members wisely. The leader should be responsible for process improvement, resource management for any budget monitoring. Monitoring and controlling of the project continuously track the status of the project. The project leader should keep the schedule updated based on the status of the project.

Managing these parallel workforces can be challenging however with encouraging open communication, efficient work management plan and continuous monitoring of the required deliverables, the project leader can successfully control any complex project.

Project Monitoring Activities

Verification and Validation are the two important parts of this project to control as well as monitor the way product is designed as well as manufactured. It is necessary to ensure that any system developed for the designs and development of the products is well within the specifics of the client/end-user/external stakeholder.

Verification mainly deals with the compatibility of the product at every stage with its consecutive inputs at that given time. It is necessary to check if proper inputs are being fed to achieve required outputs. Hence it is a simultaneous check on the input activities and the outputs obtained to verify that our product is well within the required specifications. Validation is the check on the compatibility of the product that aligns with the client or the end user expectations. This can be termed as a quality check on the product for its use and utilization in the market.

Verification and Validation are important factors in any project. Hence by establishing and maintaining good methods of verifications and validations would ensure higher success rates for the project.

Monitoring Objectives

Considering the nature of our project, following are the factors necessary to be taken into consideration for the monitoring process.

Traceability

With different milestones to be achieved, it is necessary to monitor at all the stages, if the inputs provided have gone through a correct conversion process to provide desired outputs. This factor is important as it helps track the use of time as well as resources.

Verification

It is necessary to validate that the design of the products is as per the environmental requirements, standard and procedures. Hence it is important to focus on verification of the product as well as the product distribution in this project

Compatibility & Validity

It is important to check if the designs as well as the costs for manufacturing our product is within the specified budgets for the market and is price competitive and acceptable by the end user.

Consistency & Uniformity

Being an unique project, it is necessary to monitor the consistency of the products that are being manufactured are consistent and of same nature. Also, with the distribution and promotion methods should have uniformity throughout the lifecycle of the project. This would in return help our business maintain a good hold in the market.

Feasibility

Any new product must have some realistic designs as well as goals to be achieved. We must constantly monitor the product being feasible enough for its applications and use in the targeted market.

Maintainability

This focuses on the shelf life of the products and checks if the product maintains its nature of being sustainable for a particular period. It mainly deals with the quality of the products and their shelf life.

Task Review

Reviews can be termed as going through the different aspects of this project to understand various factors that are helping or affect the project timeline as well as its output. This can be achieved through periodical team meetings, which would help to track and make changes as necessary to help the project run smoothly.

There are following necessary steps involved in the reviews that are necessary to be focused on for ensuring the productivity

Pre-Review/Meeting

· Determine the main topic of discussion, schedule, place and necessary attendees.

· Provide an agenda to all the invitees to understand the meeting necessity.

· Have all the members submit a pre meeting checklist to understand areas to be focused on.

During Review/Meeting

· Note down necessary topics to be worked on and discussed in future.

· Justify all agenda and meeting topics to the attendees.

· Manage the meeting times to have enough time for discussions on issues/tasks

· Formally record the important decisions and approvals.

Post Review/Meeting

· Prepare and send out a formal report.

· Provide the results and outcomes to all the invitees and attendees who were unable to attend.

Joint Review

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