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Using the templates below, complete the Section 1-3 of the attached Project Management Plan (PMP) Template and Stakeholder Register. Embed and submit Stakeholder Register in section 3 of the PMP template. Please review the rubric before getting started.
|PROPOSED STAKEHOLDER ANALYSIS FOR [Enter Project Name Here]|
|Prepared By: [Enter Your Name Here]|
|Stakeholder Name or Stakeholder Group||Stakeholder’s Title or Position||Stakeholder’s Contact Information||Internal or External to Organization||Stakeholder’s Major Project Role(s)||Stakeholder / Motivations / Expectations (What are the Key Factors each will use to Measure Overall Project Success?) Consider Scope, Quality, Schedule, Budget, Risk, Customer Satisfaction, ROI, etc.||Significance of Stakeholder Contribution||Power to possibly Impede or Advance the Project||Interest / Concern over Project Outcomes||Engagement / Commitment / Support||Stakeholder Management Strategy|
|* Leading -Committed to make it happen * Supportive – Willing to help it happen * Neutral – OK with letting it happen * Resistant -May discourage it from happening * Disagrees – Will strive to stop it from happening * Unaware of the project or it’s potential impact|
|* Critical * Desirable * Non-essential (but can contribute)||* High * Moderate * Low||* High * Moderate * Low||Current||Desired/Target|
<Course Number and Name>
Table of Contents 1. Executive Summary 1 1.1 Introduction 1 1.2 Purpose 1 1.3 Scope 1 2. Project Overview 2 2.1 Project Description 2 2.2 Problem Statement 2 2.3 Goals 2 2.4 Project Background 2 2.5 Product Objectives 2 2.6 Assumptions, Constraints and Dependencies 2 2.7 Project Deliverables 2 2.8 Schedule and Budget Summary 2 2.9 Project Success Criteria 2 2.10 Definition and Acronyms 2 3. Stakeholder Management 3 4. Schedule Management 4 4.1 Overview and Purpose 4 4.2 Schedule baseline 4 4.3 Schedule Control 4 5. Resource Management 6 5.1 Overview and Purpose 6 5.2 Resourcing Strategy & Assumption 6 5.3 Resourcing Development 6 6. Risk Management Plan 7 6.1 Overview of Risk Management Plan 7 6.2 Risk Identification 7 6.3 Risk Analysis 7 6.4 Risk Response 7 6.5 Risk Monitoring Plan 7 7. Communication Management 8 7.1 Overview and Purpose 8 7.2 Communication Message and Delivery (Matrix) 8 7.3 Communications Guidelines 8 7.4 Escalation Process 9 8. Procurement 10 9. Cost Management 11 9.1 Introduction 11 9.2 Estimate Cost 11 9.3 Contingency Reserve 11 9.4 Budget 11 9.5 Performance Monitoring 11 9.6 Project Reports 12 9.7 Cost Change Control 12 9.8 Microsoft Project Reports 12 9.8.1 Project Budget 12 9.8.2 Cost Report 12 10. Integrated Change Control 13 10.1 Change Control Process Narrative 13 10.2 Project Change Control Process 13 10.3 Project Change Control Flowchart 13 10.4 Project Change Control Form 13 10.5 Change Control – Microsoft Project Reports 13
PMGT 699 PMP Template 20v2.docx
PMGT 699 PMP Template 20v2.docx Page 13
[Guidance: After project introduction, insert a paragraph here. Include your project summary in two to three sentences that clearly states what is the outcome of the project (product deliverables), how long will it take (project duration with start and end dates) and how much it will cost (project budget). This data should match with your final project schedule in Microsoft Project (mpp file).]
This section of the Project Management Plan provides an overview of the purpose, scope and objectives of the project for which the Plan has been written, the project assumptions and constraints, a list of project deliverables, a summary of the project schedule and budget, and the plan for evolving the Project Management Plan.
This section provides a glossary of all terms and abbreviations used in the plan.
[Note: Embed stakeholder register here as file attachment. Also, submit it with Module’s submission in Canvas.]
|Creation of the Activity List and attributes||Describe how project activities and activity attributes will be defined and who will be involved in this process. For longer projects, consider using rolling wave planning where activities in the near future are planned in detail while other later activities can be at a higher level. Consider the activity list from previous similar projects.|
|Estimation of activity resources||Describe how the needed quantities of human resources and equipment to complete identified activities will be estimated. Document the needed level of accuracy for the estimates and units of measure. Consider company’s procedures, policies and resource calendars.|
|Activity duration estimates||Describe how the activity duration estimates will be developed and the estimating method (analogous, parametric, three-point, bottom-up). Document the needed level of accuracy for the estimates.|
|Approval of the schedule baseline||Who will approve the schedule baseline?|
The approved schedule baseline will be changed only through the formal change control process and only after the impact on the project constrains has been assessed.
|Performance reviews||Please describe the frequency of the schedule performance reviews. Describe how the schedule performance will be reviewed (e.g., earned value management, actual vs. planned dates, percentage completed, etc.). Document who will be involved in the schedule performance review.|
|Schedule control thresholds||Specify any acceptable variation from the schedule before the corrective measures are needed (e.g., increase in duration of the activity/work package by 15%).|
|Schedule performance reporting||Describe how the schedule performance will be reported and the frequency of reporting.|
[Define the resourcing strategy for the project. How will resources be acquired and released from the project?]
[When estimating the resources on the project, have you made any assumptions about those estimates?]
The purpose of the communication plan is to ensure the Project Management Improvement Project provides relevant, accurate, and consistent project information to project stakeholders and other appropriate audiences. By effectively communicating the project can accomplish its work with the support and cooperation of each stakeholder group.
The communication plan provides a framework to manage and coordinate the wide variety of communications that take place during the project. The communication plan covers who will receive the communications, how the communications will be delivered, what information will be communicated, who communicates, and the frequency of the communications.
The following outlines the targeted audiences, the key communication messages to be delivered, and the method for delivering the information, the communicator, and the frequency of the delivery.
[Attach your Communication Plan using the template provided. Embed the file here and attach it with your submission.]
|Communication Guidelines—E-mail, Text:1) Do not use reply all to emails2)3)4)5)6)|
|Communication Guidelines—Meetings:1) Meetings must have pre-published agendas, prior to meeting request…agenda must accompany the OUTLOOK meeting request2)3)4)5)6)|
[The purpose of this document is to provide general content of a Cost Management Plan and to describe submission required in Microsoft Project format (.mpp file).]
Cost Management Plan
[A cost management Plan defines cost baseline, modifies it whenever necessary, and uses it for monitoring and controlling cost. A project cost management plan generally includes descriptions, procedures and responsibilities for items such as Costs included, activity resource estimating, cost estimating, cost baseline, budget determination and cost control.]
[Estimate Cost is a process of developing an approximation of monetary resources needed to complete project activities.]
[Contingency reserve is money assigned to the project and allocated for identified risks for which contingent responses are developed. Generally, how much money is reserved and its rationale are included here.]
[Once the project costs or cost baseline is determined, a time-phased project budget is developed. Project budget shows how the project cost will be incurred by appropriate periods (months, weeks, quarter, etc.) during project performance period. Describe how your budget is developed.]
Cost Control and Monitoring
[The approved project budget with contingency reserves serves as a baseline for project control. This section usually include project approach to monitor actual versus planned performance, approach ( e.g. Earned Value analysis), and how any cost changes will be managed.]
[Describe your approach to monitor planned versus actual performance and matrices that will be used]
[Include name and description of 2 to 3 reports that you plan to use for performance monitoring, status reporting or other reports. These are the reports for which you will be submitting a Microsoft Project mpp file. See section below. ]
[Describe briefly how any changes to the cost baseline will be administered and implemented.]
Microsoft Project Deliverables
[Include your project WBS (in .mpp format) that represents your project cost. Ensure that contingency reserves as a separate line item. The report submission is in Canvas.]
[ You need to submit two reports from MS Project in a pdf format. Include report name and describe how the report will be used here.]
[Attach your final mpp file with revised schedule and cost as a result of a change request. Do not forget to baseline your project before processing change request. Your report(s) should show change in cost and schedule. Include cost report showing baseline and revised cost.]